Many users like to organize their projects on a Kanban (or Scrum) board for Agile Development. This continues our series of examples of how people and teams are using with a description of how can be used as a Kanban board.

Post-it Madness

Note: These examples all live demos of itself, so you can interact with them.


First let's set up the sections of the board in outline form. We use Todo, In Progress, Testing, and Complete to describe the phases of each task. You could also subdivide your sections, like Bugs and Features for a software project.

This outline format is a great way to read through everything, but it gets hard to read when there's a lot of items in each list. So let's spread them out by adding more panes, with one focused on each list.

It's easy to visualize how much work is left in each phase and drag and drop items between panes as we make progress. Now that the basics are set up, let's look at what else can do.

Assign tasks

Our team assigns tasks using a #tag for each person. I use's search to view only my tasks or see what others on my team are working on.

See what's important

"What To Do Next Paralysis" can be a big problem when faced with a lot of tasks. Being able to quickly prioritize using's starring and three priority levels makes it easy to always know what's next and what needs further discussion. During our meetings, we open a Calendar pane and talk through starred items and check up on high priority tasks. We can even focus and search the Calendar.

My to-do list

I use's' powerful search to focus on just what I need.

Important and incomplete items
#GrantWhat Grant has finished
#iPhoneWhat needs to be fixed for iPhone
-#JMy todo list for the day

It's great to have an overview of what everyone is doing, but it's very distracting (and scary!) to stare at it all day long. I check the overall list in the morning or evening and spend the day focused on my own tasks by searching for only tasks assigned to me, or even only my highest priority tasks.

If you would like to see tips for how to organize your project or content, or have an interesting organization method that you use, send us an email at [email protected]. We'd love to hear about what you do now or how you stay organized with Check back soon for more case studies.